Job Title: Executive Director
Reports to: Board of Directors
Type of Position: Part Time
Hours: 28 hours per week/average, Salaried
The Museum of Darien (MoD) is a community resource featuring an early-American homestead, gallery barn, archives and research library, meeting rooms and colonial garden. MoD celebrates Darien’s unique story and its place in the history of New England by welcoming all ages to experience and discover the crafted objects, narratives and works of art that have shaped the local community — from its earliest beginnings to today.
Under the direction of the Board of Directors, the Executive Director is responsible for overall management and operation of the Museum of Darien building and grounds as well as the management and successful operation of the library, archives and schedule of programs. The Executive Director is charged with implementation of policies set by the Board of Directors, Annual Goals and Action Plans, Protection of the organization’s Financial Assets, Financial Management and Stability, Quality Standards in Mission-based Activities, Human Resources, Customer Service, Fundraising, Marketing and Public Relations.
Key Responsibilities: Volunteer & Staff Leadership, Financial Management, Fundraising, Facility Management, Museum Management Systems, Programming, Marketing/PR
Volunteer & Staff Leadership
- Supervise and lead a small team of part-time employees. Responsibilities include oversight of all staff including front desk, event, and building management staff, hiring, training, and evaluating employees; assigning and directing of work; mentoring, rewarding and disciplining employees; addressing complaints and resolving problems.
- Under the Board of Directors, ensures benefits, performance reviews, salary increases within the budget, and staff development to assure high levels of expertise and performance.
- Develop good working relationships with Board and Committees.
- Serves as liaison to, and facilitates success of, volunteers, committees and contractors.
- Ensures staff stays within hour restrictions, as determined by budget.
- Ensures smooth internal operations with staff via various internal software systems.
In conjunction with the Treasurer and Bookkeeper,
- Oversees all financial and accounting functions including those necessary for timely monthly reports: payroll; budgeting; financial analysis; capital asset and property management in accordance with generally accepted accounting principles (as guided by outside retained CPA firm); Board policies and other applicable nonprofit rules and guidelines.
- Makes financial recommendations: facilitates annual budgeting process with Society Treasurer; timely billing/ chargebacks and paying all bills; translates detailed financials to summary form. Responsible for overseeing grants and vendor contracts including timetables and results.
- Ensures all deposits and financial activities for the organization are tracked and dispersed according to schedule.
- Manages all grant writing, donor communications, gift/grant management, and evaluation activities in a timely manner. Builds relationships with current donors and seeks new donors.
In conjunction with the House & Grounds Committee and third-party facility manager,
- Oversees building operations including the presentation equipment, computer systems, building security systems, maintenance and cleanliness, and safe use of the facility.
- Ensures premises are clean and in good repair. Updates, as needed, exterior signage.
- Prioritizes and recommends future building enhancements.
- Responsible for ensuring appropriate staff/volunteers are in place during any/all hours of operation.
Museum Management Systems:
In conjunction with the Museum Curator and Collections Committee,
- Responsible for oversight of MoD artifacts, acquired objects, collections and organization
thereof, relevant to the organization’s mission.
- Plan, organize, interpret and present exhibitions, lectures, tours and outreach programs.
- In conjunction with Society board, oversee the recruitment, training, and coordination of Museum volunteers.
Public Relations and Marketing:
- Responsible for the development and implementation of marketing strategies and results; maintaining accurate and effective online and print marketing tools.
- Represents the Museum in its business relationship with the community and partners.
- Embodies strong interpersonal skills including experience in public speaking, ability to build relationships with local non-profit, business and government organizations
- Directs media outreach by dealing with publications and overseeing media releases.
- The candidate should have experience working in a museum or similar organization.
- Have interest in, and passion for, American history.
- The successful candidate will be flexible, creative, have excellent oral and written communication skills, the ability to maintain accurate records and documents, have strong computer skills, and experience with office software (Word, Keynote/Powerpoint, Publisher, scanning, etc.).
- The position requires a person who will develop and support scholarly access to the collection and has knowledge of history as well as some experience with the curatorial process.
- Ability to lead a small team of paid staff and to work with a diverse group of volunteers, students and visitors.
- Demonstrated ability to prioritize tasks and meet timelines in a deadline driven environment and to work autonomously.